‍Introduction

The Impact Guild is committed to protecting your privacy and the confidentiality of your personal information. This notice explains how the Impact Guild manages the personal information you provide to us. All personally identifiable information will remain confidential and will not be used or disclosed without consent, except as otherwise stated in the following policy. However, the Impact Guild may disclose this information without consent as required by law or court order.

Privacy Policy

The Impact Guild (“Impact Guild”, “Guild”, “we”, or “us”) has created and posted this “Privacy Policy” to maintain efficient service while respecting your privacy and protecting your personal information. This Privacy Policy is incorporated into and is a part of the forthcoming Terms and Conditions of Use Agreement of our website.

Information Collection

This Privacy Policy applies to information that the Impact Guild collects (i) on the Impact Guild’s website (“Website”), (ii) through other platforms used in connection with the services and products that we provide, and (iii) by telephone, email, text message, letter, or other methods of communication. When you use our services or products, we collect (i) information provided voluntarily and (ii) information collected automatically, as described in detail below.

Information Provided Voluntarily

Member Contact Information: We will collect personal information that you provide to us, including, but not limited to, your name, designation(s), employer’s name, job title, mailing address(es), e-mail address(es), telephone number(s) and photograph. Such information is necessary to facilitate your access to, use of, or participation in our service and product offerings, including but not limited to: membership; events, meetings, or conferences; educational programs; and online forums. Please note that you may decline to share your personal information with us, in which case we may not be able to provide you with certain aspects of our services or products.
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Member Background Information: We will collect background information that you provide to us, including but not limited to, your date of birth, ethnicity, gender identity, biography, primary job role, job functions, job history, education, professional memberships, areas of interest, skillsets, values, offers you want to make to members, and asks you want to make of members. You will be asked to consent to the collection of certain of this information, such as ethnicity, gender identity, and other demographic information, in accordance with this privacy policy at the time of collection, and you may withdraw that consent by contacting us at any time at the email address provided below. Such information is collected to analyze the diversity, depth, and breadth of the Impact Guild membership and to improve the member experience.Payment Information: If you choose to purchase a product or service, such as membership in the Impact Guild, we and/or our third-party payment processors may collect your payment information, including, but not limited to, your credit or debit card number, card verification value (CVV) number, and expiration date.
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Enrollment, Registration, and Order Form Information: To become a member of the Impact Guild; attend an Impact Guild event, meeting, or conference; or request an Impact Guild product or service, you may be required to fill out a registration or order form and provide personal information, which we will use to process your registration or order. In certain circumstances, a program, event, meeting, or conference accessed through the Website may be jointly sponsored or co-sponsored with another organization. If the enrollment or registration is handled by such other organization, that organization’s (not Impact Guild’s) privacy policy will apply and be controlling. Please note that the Impact Guild is not responsible for the privacy policies of such other organizations or their collection, use, sharing, or other processing of your personal or other information, and the Impact Guild hereby disclaims any liability or responsibility in connection therewith.

Information Collected Automatically

Automated Information: Your web browser or mobile device automatically provides information when you visit the Website, including, but not limited to, your internet protocol (IP) address or unique device identifier.Cookies: Cookies are pieces of stored information on a user’s computer or device that are tied to information about the user and used to provide smoother navigation throughout the Website, such as to store a saved password; to identify user trends, such as page views; and for other internal purposes, such as to assess the effectiveness of the Site. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Website may not function properly.Log Files: Log files store information such as a user’s IP address, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Like most websites, the Website uses log files to analyze trends, administer the Website, and track users’ movement on the Website.

Children’s Information

The Website and our services and products are not directed toward people under the age of 18. We do not knowingly collect information from children. If we become aware that a child has provided us with information without parental consent, that information will be deleted from our records.

Information Use

The Impact Guild uses the information that we collect to provide our services and products and to operate our organization. We may use and store such information for legitimate and lawful business purposes, for example, to:

• provide a service or product you requested;
• secure your membership status;
• fulfill your membership benefits;
• analyze and evaluate member and prospective member needs and interests, and improve the member and prospective member experience;
• notify you of Impact Guild official business, news, activities, programs, events, meetings, conferences, services, products, and benefits;
• send occasional email communications;
• track event, meeting, and conference attendance;
• track education related activities;
• prepare invoices and process payments;
• respond to communications and inquiries that you send to us;
• respond to a notice of alleged copyright infringement;
• promote the function, safety, and security of our services; and
• engage in other legitimate and lawful business purposes.

Information Sharing

The information you provide to the Impact Guild may be given to a third party to complete a specific organizational transaction. Such transactions may include:

• Enhancing member experience by providing a service, making an introduction, or satisfying a question;
• Registering or accounting for attendance and any lists thereof distributed at Impact Guild programs, events, meetings, and conferences to other attendees or participants;
• Administration/operation support; marketing, promotions, and communications; program, event, meeting, or conference enrollment, registration, planning, hosting, or management; website hosting; database management; payment card processing; or other data processing by service providers of the Impact Guild;
• We also may disclose personal information if we become subject to a subpoena, court order, or law enforcement or other government agency inquiry or investigation or if we are advised by counsel that we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce the forthcoming Terms and Conditions of Use Agreement, to assert and defend against legal claims, or if we believe such disclosure is reasonably necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person.

We are not responsible for use or misuse of your personal information by exhibitors, sponsors, or the like.

Access to and Control of Information

The Impact Guild takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any service offerings at any time.

Data Security

We employ reasonable physical, electronic, and procedural security measures to safeguard your personal information and to help protect against unauthorized access and disclosure. Online registration information, such as payment card information, will be secured using a commercially accepted method of encryption. However, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. We encourage you to use reasonable care in how you handle and disclose your personal information, user name(s), and password(s). If you become aware of any breach of Website security, please contact us immediately.

Data Retention

The Impact Guild retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this privacy policy, after which we will securely destroy or delete such personal information from our records unless otherwise required by law. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this privacy policy.
Our collection, use, sharing, and other processing of your personal information will be governed by this Privacy Policy.

External Links

There are external links to other websites throughout the Website. Please note that the Impact Guild is not responsible for the privacy policies of those other websites and hereby disclaims any liability or responsibility in connection with such linked websites.

Privacy Policy Updates

Should any changes be made to this privacy policy, we will post them on this page; please reference this Privacy Policy intermittently for such changes.

Acceptance of Privacy Policy Terms

Using the Website, or participating in any of our online programs, events, or activities, indicates your acceptance of our Privacy Policy. Your continued visits to the Impact Guild Website after changes are posted to this Privacy Policy will signify your acceptance of those changes.

Impact Guild Contact Information

If you have questions or concerns about this Privacy Policy or how we process personal information, or if you would like to exercise any of the legal rights set forth in this policy, please contact us at info@impact-guild.org.